Best On-Premises Online Fax Services of 2025

Whether you're working from your desktop computer, a versatile multi-function printer (MFP), or even on the go with your mobile device, eGoldFax empowers you with effortless fax communication like never before. Discover a world of possibilities with eGoldFax. Effortlessly redirect incoming faxes to your preferred destination—be it an email address, a network folder, or a designated printer—providing you with the ultimate flexibility to access and manage your faxes in a manner tailored to your unique workflow. eGoldFax integrates with all major Multi-Function Product providers such as Sharp, Kyocera, Xerox, Konica Minolta, Canon, HP, Ricoh, Lexmark, and more. An API is available for advanced workflows. In addition to revolutionizing faxing, eGoldFax empowers organizations to achieve compliance with various regulatory frameworks such as HIPAA, GDPR, PCI, FERPA, and more. Join countless satisfied customers who trust eGoldFax to safeguard their sensitive information and ensure adherence to critical industry standards.

FaxCore offers a variety of deployment options, including on-premises, hybrid solutions with etherFAX, and entirely cloud-based services, catering to Fortune 500 and Fortune Global 500 companies for comprehensive enterprise faxing. Whether you require an on-premises fax server, a hybrid model, or a fully hosted solution in the cloud, we have the right cloud fax server tailored to meet your current and future needs. The traditional deployment approach allows for the necessary hardware and software for fax services to reside within your organization’s infrastructure, ensuring seamless integration along with complete visibility and control over fax operations. Our fully cloud-based fax services alleviate the burden on your internal IT team while still delivering the full suite of features found in traditional on-premises setups. With our cutting-edge cloud deployment, you can enjoy access to your fax services anytime and anywhere through major web browsers, negating the necessity for client-side software installations. This flexibility not only enhances user experience but also drives efficiency across your organization.

Linking fax machines to on-site fax servers enhances functionality significantly. By establishing a direct connection between fax machines and VoIP providers through HTTPS, users can achieve unparalleled reliability and security. This advancement marks a groundbreaking solution for integrating fax machines into VoIP systems. The innovative Fax ATA employs HTTPS to securely transmit faxes in real time over various data connections, such as internet, cellular, and satellite, while also introducing new features like automatic fax archiving and email alerts. FaxBack offers tailored fax machine solutions specifically designed to meet the demands of modern business VoIP and Internet connectivity. This setup allows organizations to connect their fax machines either to a local fax server or directly to a VoIP provider. Additionally, FaxBack’s solutions enhance fax machines with features akin to the added capabilities VoIP provides to telephones, enabling users to receive fax notifications via email and efficiently track, archive, and manage faxes through the control panel of either the fax server or service provider. Consequently, businesses can streamline their communication processes and improve overall efficiency while maintaining the reliability of their fax operations.

FaxCloud is an innovative cloud-based fax solution that operates on Microsoft Azure in Canada, allowing users to effortlessly send and receive faxes through SMTP email, a web portal, tablets, or smartphones, eliminating the need for traditional hardware or phone lines. This platform provides secure, virtual private access and is specifically designed for industries such as finance, healthcare, education, government, and manufacturing, presenting a cost-effective alternative to conventional fax servers. Featuring a user-friendly web interface, the service also includes comprehensive support with case tracking and a setup process that aligns with the operational timelines of businesses. Onboarding typically takes around 30 days, and the service is committed to maintaining high levels of service through designated administrators and integration with partner vendors. Users can securely share sensitive forms and permits across various departments or jurisdictions, facilitating the seamless transfer of transcripts, student records, and enrollment documents. Additionally, the platform's flexibility ensures that users can manage their faxing needs from any location, contributing to enhanced productivity and efficiency.

FAXCOM, the pioneer in enterprise fax, was founded in 1986. FAXCOM is available as an on-prem or cloud service and supports multiple telephony options (T.30 to T.38, SIP, Analog, T1 PRI, T1 PRI, etc.). Virtual environments are also supported. FAXCOM is the best fax solution for medium-sized and large businesses. It is reliable, scalable and secure.

OpenText Core Fax modernizes fax communication by moving everything to a secure, cloud-native platform that requires no telephony hardware or analog lines. It streamlines document handling by letting users fax directly from email, mobile devices, desktop applications, or enterprise systems. Designed for industries where privacy and compliance are fundamental, it meets global regulatory obligations while safeguarding sensitive information end-to-end. With extremely high uptime and built-in redundancy, organizations gain reliability without managing infrastructure themselves. Core Fax integrates smoothly with healthcare EHR systems, office communication platforms, and multifunction printers to unify document workflows. Its global data residency options help organizations maintain sovereignty and meet jurisdiction-specific requirements. Teams benefit from improved productivity, easier access to fax capabilities, and reduced administrative overhead. All of this creates a modern, flexible faxing experience that supports both day-to-day tasks and large-scale operational needs.